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Professional Meeting Room Hire – Factors to consider

Professional Meeting Room Hire – Factors to consider

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Home Page > Business > Presentation > Professional Meeting Room Hire – Factors to consider

Professional Meeting Room Hire – Factors to consider

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Posted: Dec 07, 2010
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Professional Meeting Room Hire – Factors to consider

By: Julie

About the Author

Anna Norman Butler, Marketing Manager at Avanta and writer on meeting room tips and tools.  Avanta managed offices provide flexible office space and meeting rooms tailored to the business needs of their occupiers.  Learn more at www.avanta.co.uk

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Meetings are essential to establish and maintain successful business relationships, both internally and externally.  They play a crucial role in the daily operations of all businesses, making the need for a professional meeting environment a vital business tool.

Where Can You Find A Professional Meeting Room?

There are a number of organisations that offer professional meeting room services.  These include large hotels, conference centres and serviced office providers such as Avanta.  All options offer a range of different facilities and services to support your business while you conduct your meeting. 

Hotel Meeting Rooms

Hotels tend to be a popular choice for both business meetings and conferencing events; they can offer a more luxurious setting, especially when booked through a larger 5 star operator.  Many leading hotels have dedicated business centres fully equipped with all the technology needed to support your business event, plus with onsite accommodation facilities and restaurants to ensure you, and your delegates, are well rested before and after your event.

However, hotels are not purpose built for business meetings, they are often a by product of their core service offering, which is to providepaid lodging on a short-term basis.  This often means the hotel surroundings and clientele may not always have the professional business image you wish your company to portray. 

Conference Centres

Conference centres are a popular choice for larger meetings often used to host industry exhibitions and seminars.  Conference centres provide a purpose built, dedicated business environment, fully equipped with all the technology, facilities and services required to run a successful business event.  All onsite clientele are there for one purpose – to do business, creating a professional atmosphere for your organisation.

The only drawback is their size; conference centres provide a great option for organisations wanting to host business meetings on a large scale, but what about a smaller, more intimate meeting space?  Conference centres can rarely provide such options, minimum occupancy for such venues tend to start at around 30 delegates.  This means for small scale business meetings, conference centres are not a cost effective option.

Serviced Offices and Business Centres

Serviced offices or business centres are dedicated office spaces, fully equipped and managed by a serviced office provider.  They are generally located in prime business districts, offering excellent transportation links and good access to local facilities within the community.  

Serviced office operator Avanta provides the ideal atmosphere for your business meeting, offering professional surroundings and a team of dedicated meeting room co-ordinators, on hand to support your business event. 

Meeting rooms within their serviced office centre come fully equipped with the latest audio and visual technology including Wi-Fi, enabling you to just ‘plug and play’.  They also offer access to communal breakout areas and business lounges in addition to free self service refreshments, not always available with alternative meeting options or other serviced office providers.

So whether you’re looking for the glamour and luxury associated with a 5 star hotel brand, the large scale setting offered by a conferences centre, or the professionalism and expertise offered by a serviced office provider, all 3 meeting room options offer the equipment and technology required to ensure your event runs smoothly, representing a flexible external meeting solution that will support your business needs.

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About the Author:
Anna Norman Butler, Marketing Manager at Avanta and writer on meeting room tips and tools.  Avanta managed offices provide flexible office space and meeting rooms tailored to the business needs of their occupiers.  Learn more at www.avanta.co.uk
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